The AI Teammate for your

Coaches & Freelancers

Run your coaching or freelance business on one AI platform. Bookings, proposals, contracts, invoices, and follow-ups — all handled by your AI Teammate, so you can focus on clients.

Why choose Knowlix AI?

Coaches and freelancers juggle bookings, client work, and business admin all on their own, but most software is built only for scheduling, leaving CRM, marketing, finance, and invoicing to whatever gets bolted on later. Knowlix gives your practice one AI-native system for all of it.
Business

Built for your business

Everything around your bookings, sales, finance, and the AI itself, running on one connected platform.

Client pipeline & bookings

An AI CRM built around your leads and client pipeline, plus a built-in booking page and email marketing tools to keep new clients, not just calendar slots, coming in.

Finance, accounting & documents under one roof

Full invoicing, proposals, and contract management, including e-signature, on the same data model as your clients and bookings, so nothing has to be re-entered by hand.

One AI Teammate, full context from day one

Because CRM, bookings, finance, and marketing sit on one shared data model, the AI Teammate can answer questions, generate reports, and take action with the full picture of your practice.

Built in Europe, privacy-first

Hosting, backups, updates and maintenance handled for you, with data residency in the EU.

How It Works

Run your business, end to end

From the first website visitor to a repeat client three years later, Knowlix handles the admin so you can spend your time doing the work people actually pay you for.

Online booking & calendar

Share one link. Clients pick a time that suits both of you. Knowlix creates the appointment, syncs to Google or Outlook, and sends automated reminders by email or SMS to cut no-shows.

Lead capture & client CRM

Every form fill, DM, or referral lands in one pipeline. Knowlix enriches contacts from just an email or phone number, drafts personalized follow-ups, and keeps no warm lead going cold.

Proposals, contracts & e-signatures

Send branded proposals and contracts in seconds, and collect compliant electronic signatures. Save any quote as a template the moment you nail your offer.

Upfront payments & flexible invoicing

Take payment at booking to lock in the slot, or invoice by session, package, milestone, or retainer. Clients pay with whatever method they prefer, and you stop chasing.

Website that books for you

Build your portfolio or coaching site with AI in minutes, no code. Your booking page is built in, mobile-friendly, and converts visitors into clients while you sleep.

Know your utilization & income

See how many billable hours you delivered this week, revenue per client, package usage, and unpaid invoices on a live dashboard.

Don't take our word for it

Leaders love it.

By working with Knowlix and their AI features, we've streamlined our operations, significantly reduced downtime, and elevated the quality of service we provide to our customers.

Markus Schetter
Markus Schetter
CEO,
Wilhelm Schetter
Our Blogs

More clients, less admin

Real strategies for coaches and freelancers to book more sessions, get paid faster, and grow a business that runs itself, straight from the Knowlix blog.
FAQs

Frequently asked questions

What is Knowlix®?

Knowlix® is an all-in-one AI work platform for small business. It combines AI chat, CRM, invoicing, expenses, projects, inventory, email marketing, scheduling, and purchasing in one place, run by an AI Teammate that handles back-office work.

What does Knowlix® replace?

Knowlix® replaces the disconnected stack small businesses stitch together, typically eight or more separate tools: CRM, invoicing, expenses, projects, inventory, email marketing, scheduling, and purchasing, all in one platform.

Who is Knowlix® for?

Knowlix® is built for small businesses and solo owners, from interior designers, coaches, and consultants to small manufacturers. The AI Teammate adapts the platform to each one, so a business uses only the apps it needs.

How long does Knowlix® take to set up?

A working instance is ready in about two minutes with the modules installed, and an AI agent walks you through the first steps from there. That instance is a starting point rather than a finished configuration, and how long the full setup takes depends on how many parts of the business you bring in. Compared with configuring the underlying platform by hand, it removes over 80 percent of the setup work. No server, no separate account, and no domain are needed to start.

How is Knowlix® different from using AI chatbots with separate apps?

Knowlix® owns the whole system end to end, with one database and built-in guardrails, so the AI works from the business's real records and asks for approval before any business-critical action.

Does Knowlix® offer a free trial?

Yes. Every account starts with a 7-day free trial of the full platform, with no credit card required. After 7 days, plans are $24.90 (€24.90) per seat per month, reduced from $35.60.

How much does Knowlix® cost?

Knowlix® starts with a 7-day free trial. After that, plans are $24.90 (€24.90) per seat per month, reduced from a standard $35.60.

Is my data safe with Knowlix®?

Yes. Knowlix® works inside guardrails and asks the owner to approve any business-critical action before it runs, so it will not send a client the wrong quote or invoice. Access follows each user’s permissions, so the AI only works with records that user is allowed to see.

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